In plain English
Teams Rooms are the physical devices — all-in-one touchscreen units, compute bars, or room PCs — that run the Teams Rooms app in meeting rooms. They connect to a Microsoft Teams resource account (an Exchange mailbox), appear in the Teams admin centre, and are managed by Intune like any other endpoint. Moving an office means re-enrolling these devices and updating their room accounts for the new location.
Full definition
A Teams Room is a physical device, or set of devices, purpose-built to run the Teams Rooms application in a meeting space. The hardware ranges from all-in-one touchscreen units to separate compute bars paired with room cameras and audio bars. Each device connects to a Teams resource account: an Exchange mailbox with a calendar that staff book like any other meeting room. From the Teams admin centre, IT can see room status, call quality data, and device health across every location.
The security considerations differ from a standard laptop. Teams Rooms run on a locked-down Windows or Android image, enrol into , and authenticate against . Because they sit in shared physical spaces, they are exposed to anyone who walks into the room. Device , automatic screen lock, and restricting the console to the Teams Rooms app are the baseline controls. Intune compliance policies can flag a room device if its OS falls out of date, the same way they flag a user's laptop.
Office relocations are where Teams Rooms cause the most operational pain. Moving a device to a new building means updating the room account's calendar, re-assigning it to the correct Intune group, and confirming network access at the new location. Organisations that treat room devices as set-and-forget hardware often discover during a relocation that nobody tracked which accounts belong to which rooms. Keeping a current asset register for Teams Rooms, tied to your broader endpoint management records, avoids that scramble.